Microsoft Office Word Plan a document. Word is a tool that helps you quickly create documents with a professional look. You should follow four steps to. Key Functions Enabled by XML in Office Professional Edition Welcome to Microsoft® Office Word , part of Microsoft Office Editions—the .. With manual deployment, a user navigates to a URL and registers for the service. MS WORD. Page 1 of MS Word Word Processing is perhaps the most common and comparatively easier application to work on any computer. A word.
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Displaying the total number of words in a Microsoft Word document. This tutorial will introduce you to some tips and tricks for using the application. Tutorial: Microsoft Office Word Introduction. Introduction: Microsoft Word is an essential tool for the creation of documents. Its ease of use has made Word. MS-Word lesforgesdessalles.info - Free download as PDF File .pdf), Text File .txt) or read online for free. This manual help students to understand ms-word
Under Page range, click Pages. Talkabout Publishing. Under Select document type, click Envelopes. These include superscript, subscript, strikethrough and several graphics effects such as shadow and outline. They do not appear when you view the page in a Web browser. After typing the last item and pressing Enter, click the numbering button on the formatting toolbar to end the list.
To save a document with the default name and at the same location where it was created follow these steps. Select the location to save your file by using the Save in drop down list. Type the name of the file in the File name text box.
Click on the Save button. If no name is given for saving a file, MS Word names it as Document 1 by default. If you have recently saved a document, it appears on the File menu. Click on the document to open it. A dialog box named Open appears.
Select the file name in the file or you may type it in the File name text box. Click on the Open button. If the document has not been saved, a prompt box appears. Click on the Yes button to Save the changes. Closing a document in MS Word. Click on the Exit option. Formatting Toolbar: It consists of buttons for the most commonly used formatting commands.
Save my name, email, and website in this browser for the next time I comment. Notify me of follow-up comments by email. Site Developed Author by InformationQ. Learn about The MS Word with images. How to open Microsoft Word? What is Microsoft Word? Once the computer is on, click on the Start button. Select the Programs menu Select the Microsoft office menu. Features of MS word: Title Bar: Menu Bar: Standard Toolbar: Ruler measures the width and shows the margins.
Scroll Bar: Working Area: Status Bar: The steps to create a new document are given below. How to Save a Document? Click on Save option. If you want to save your document on a new location, follow these steps. Click on File menu in the Menu Bar. Click on Save As…. The Save As dialog box appears. Entering file name Note: If the document is not saved recently then click on the Open option.
Click on save the changes. It is the blinking vertical line in the Wok Area.
Dialog box: It appears to ask for information to be the computer. Horizontal Scroll Bar: Using the Buttons on the Formatting Toolbars 1. Click a button B, I, or U to turn the corresponding attribute on, 2. Click it again to turn it off. Using the Font Dialog Box 1. Under font style, select Bold, Italic, or Bold Italic. Select Regular to return to normal text. Click the Underline drop-down arrow and select the desired underline style from the list; or select None to remove underlining 4.
Click OK. Applying Special Font Effects Word has a number of special font effects that you can use. These include superscript, subscript, strikethrough and several graphics effects such as shadow and outline. You can also specify that text be hidden, which means it will not display on-screen or printed. To assign special font effects to select text or text you are about to type. In the effects area, select the effect you want. To turn on an effect, click to place 9 in the check box. To turn off an effect, click to remove the 9 from the check box.
The preview box shows you want the font will look like with the selected effects. When you are satisfied with your settings, click OK. Copying Formatting Once you have formatting a text to look the way you want, you can copy the formatting other text. To copy formatting. Select the text that you have already formatted 2. Click the Format Painter button if you want to copy the format once or double click the format painter button if you want to copy the format to several locations.
Shade the text, which you want to give the same format as the previous one with the format painter button. Using Change Case feature To type a text in capital letter make the Caps lock on and type the text. To change already typed text into lower or upper case or initial caps you can use Change Case command. To change case 1. Open Format Menu 2.
Select Change Case 3. Click on the option required 4. When you press the Tab key, word inserts a tab in the document and moves the cursor and any text to the right of it to the next tab stop. By default, word has tab stops at 0. You can modify the location tab stops and control the way text aligns at a tab stop.
Types of tab stops Word offers four types of tab stops, each of which aligns text differently. Left aligned The left edge of text aligns at the tab stop. Right aligned The right edge of text aligns at the tab stops. Center-aligned The text is centered at the tab stops. Decimal-aligned The decimal point period is aligned at the tab stop. You use this type of tab for aligning columns of numbers.
Creating Custom tab stop If the default tab stops are not suited to your needs, you can add custom tab stops. The number, spacing and the type of custom Tab stops are totally determined by you. Use these steps to set custom tab stops. Select the Paragraph that will have custom tabs. If no text is selected, the new tabs will affect the paragraph containing the cursor and new text you type. Click the tab symbol at the left end of the ruler until it displays the marker for the type of tab you want to insert.
Point at the approximate tab location in the ruler, and press and hold the left muse button. A dashed vertical line extends down through the document to show the tab stop position relative to your text.
Move the mouse left or right until the tab stop is at the desired location. Release the mouse button. Point at the tab stops marker on the ruler. Press and hold the left mouse button. Drag the tab stop to the new position 4.
To delete a custom tab stop, follow the same steps, but in step3, drag the tab stop marker off the ruler. Then release the mouse button.
Margins are usually changed only for entire documents or large section of a document. For smaller sections of text, such as individual lines and paragraphs, you will use indentation. The easiest way to set indents is by using the indent markers on the ruler.
The numbers on the ruler indicate the space from the left margin in inches. Indentation applies to individual paragraph. To set indentation for one paragraph; position the cursor anywhere in the paragraph.
For more than paragraph, select those paragraphs. To set paragraph indentations: Setting Indents with the Paragraph Dialog Box Word also gives you the option of stetting indent using the paragraph dialog box.
Click Format, Paragraph to open the paragraph dialog box. Then click the Indents and Spacing tab. In the indentation area, adjust the left and the right indentation settings. In the spacing area adjust the spaces between paragraphs and line with in the same paragraph. Click OK, and word applies the new settings to any selected paragraph or new text. Setting Text Justification Justification, sometimes called alignment, refers to the manner in which the left and right ends of lines of text are aligned.
Align Left, Center, Align right or Justify. Use bulleted lists for items that consist of related information that does not have to be listed in any particular order. Use numbered lists for items that must fall in pacific order.
Creating a Numbered or Bulleted List You can create a list from existing text or create the list as you type. To create a numbered or bulleted list from existing text, follow these steps: Select the paragraphs you want in the list. Select Format, Bullets and Numbering to open the bullets and Numbering dialog box. Depending on the type of list you want, click the Bulleted tab or the Numbered tab.
Click the bullet or number style you want. To create a numbered or bulleted list as you type, follow these steps: Move the insertion point to the location for the list, and then press Enter, if necessary, to start a new paragraph. Select Format, Bullets and Numbering to open the Bullets and numbering dialog box.
Type the list elements, pressing Enter at the end of each paragraph. Word automatically places a bullet or number in format of each new paragraph. At the end of the last paragraph, press Enter twice. Using Multilevel Lists A multilevel list contains two or more levels of bullets or numbering within a single list.
For example, a numbered list could contain a lettered list under each numbered item, or each level could be numbered separately, as in an outline. Select Format, Bullets and Numbering to open the bullets and numbering dialog box. Click the outline numbered tab to display the multilevel options. Click the list style you want. Start typing the list, pressing Enter after each item. After typing the last item and pressing Enter, click the numbering button on the formatting toolbar to end the list.
You can apply a border to selected text or to individual paragraphs. To put a border around text, select the text. For a paragraph, place the cursor anywhere in the paragraph.
The quickest way to apply a border is to use the Border button on the formatting toolbar. Click the Border drop-down arrow to view palette available border settings, and then click the desired border diagram.
Click the No Borders diagram to remove borders. If you need more control over the appearance of your borders, you must use the borders and shading dialog box. To open this dialog box, click Format, Borders and Shading and then click the Borders tab if necessary. The steps for creating a border are as follows: Select the general appearance of the borders you want by clicking the corresponding icon in the setting area. In the Style list, select the desired line style, color, and width.
In the Preview area, click the buttons or click directly on the page diagram to add or remove borders from the four sides of the text. If you selected text before opening the dialog box, use the Apply To list to specify whether the border is to be displayed around the selected text or the current paragraph.
Click OK, and word puts your setting into effect. You can also place borders around entire pages in your document. To do so, click Page Border tab of the borders and shading dialog box. The one difference is specifying where the border will be applied, which is done with the option in the Apply To list.
You have four choices: Applying shading You can use shading to display a background color under text such as black text on light gray background. You can apply shading to selected text or to individual paragraphs. Shading can be made up of a fill color, a pattern color, or a combination of both. Select the text to be shaded, or position the cursor anywhere in the paragraph to shade and entire paragraph.
If necessary, click the Shading tab. To use only a pattern color, click the none button. To use a pattern color, select its style and color from the lists in the patterns section of the dialog box.
To use only a fill color, select the Clear style. You can view the appearance of the selected settings in the Preview area of the dialog box. If you selected text before opening the dialog box, use the Apply to list to specify whether the fill should apply to selected text or the current paragraph. Word can utilize graphics files created by a variety of applications, E. PC Paintbrush. Additionally, your word installation includes a library of clip art images that you can use in your documents.
Adding Clip Art Clip art is a special category of pictures that consists of generally small, simple images that you use to add visual appeal and interest to your documents. Word comes with and extensive gallery of clip art that you can use freely. Move the cursor to the document location where you want the image. In the list on the left, select the desired category of images. Or, select. All categories to view all clip art images.
Scroll through the image until you find the image you want. Then click it to select. Click Insert to add the image to your document. To add a graphic image Other than Word Clip art to a word document, 1. Move the insertion point to the location for the graphic. Select Insert, Picture, Clip File. The Insert picture dialog box appears 3.
If necessary, click the Look in drop-down arrow to specify the folder where the graphic file is located. The large box in the center of the dialog box normally lists all graphics files in the specified folder. To have the list restricted to certain types of graphics files, click the Files of Type drop-down arrow and select the desired file type from the list.
Type the name of the file to insert in the File Name text box, or select the filename from the list. To preview the picture in the preview box, click the Preview button. Click OK, and word inserts the graphic into your document. To move or copy a graphic to a new location. Select the graphic. Move the cursor to the new location for the graphic. The drawing tools that are available let you create even the complete non-artist creates simple drawings.
The drawings. To draw, you must display the drawing toolbar. Select View Toolbars and Drawing. The process of drawing consists of the following general actions: The available objects include lines, arrows, shapes, and text.
For example, you might change the thickness of a line, the color of drawing, or the type of arrowhead on an arrow. The drawing toolbar displays buttons for the most commonly needed drawing object lines, arrows, 3-D shapes, and so on. You access the less common drawing objects menus or dialog boxes associated with the drawing toolbar. The following list explains the most frequently used drawing procedure. Then draw in the document to insert the object. Hold down shift while drawing to draw an object with a 1: The object will display small rectangles called resizing handles.
Hold down shift and click to select more than one object. Press Delete to delete the selected object s. You should experiment on your own to discover their full capabilities. To create a special text effect using word art 1. Select Insert, Picture, Word art 2. Select the format you want 3. Type your text, select font name, size and style. To further customize the WordArt use the Word art toolbar. Position the insertion point where the symbol is to be inserted.
Select Insert, symbol 3. Select the font from which the correct symbol is available 4. Select the symbol 5. Click Insert 6. Click close.
To add page numbers to your documents. Select Insert, Page Numbers. Click the position drop-down arrow and select he desired position on the page: Click the Alignment drop-down arrow and select Left, Center, or Right.
You can also select inside or outside if you are printing two sided pages and want the page numbers positioned near to inside or away from outside the binding. The default number format consists of Arabic numerals 1,2,3 and so on. To select a different format such as i, ii, iii , click format and select the desired format.
A header or footer is text that prints at the top header or bottom footer of every page of a document. Adding or Editing a Header or Footer 1. If your document is divided into sections, move the cursor to any location in the section where you want the header or footer placed. Select View, header and footer. Regular document text is dimmed, and the header and footer toolbar is displayed. Enter the header or footer text and formatting using the normal word editing techniques.
When you finish, click the close button on the Header and Footer toolbar to return to the document. To activate one or both of these options: Select View, Header and Footer 2. Click the Page Setup button on the Header and Footer toolbar.
Word displays the layout tab of the page setup dialog box. Click OK to close the page setup dialog box. You can include both footnotes for detailed comments and endnotes in the same document-for example; you might use footnotes for detailed comments and endnotes for citation of sources.
Footnotes appear at the end of each page in a document. Endnotes typically appear at the end of a document. To insert a footnote or an endnote 1. Click where you want to insert the note reference mark. Select Insert, reference ,footnote 3. Click Footnote or Endnote 4. Select the number format , click insert 6. Type the note in the footnote pane, and then click in the document to continue typing. Insert Manual page Breaks When text reaches the bottom margin of a page, word automatically starts a new page and continues the text that comes before it, so when you delete a section break, text in the breaks to start a new page at any desired location.
Click Insert, Break to open the break dialog box.
Select Page Break. A page break appears in the document as a single horizontal line. Like section break markers, page break markers do not appear in page layout view or in printouts. To delete a page break, move the cursor the line containing the break and press delete. The easiest way to create a table of contents is to use the built-in outline-level formats or heading styles. If you are already using outline-level formats or built-in heading styles, follow these steps:.
On the Insert menu, point to Reference, and click Index and Tables. Click the Table of Contents tab. To use one of the available designs, click a design in the Formats box. Select any other table of contents options you want. You can create a cross-reference only to an item that is in the same document as the cross-reference. To cross-reference an item in another document, you need to first combine the documents into a master document master document: A "container" for a set of separate files or subdocuments.
You can use a master document to set up and manage a multipart document, such as a book with several chapters. The item you cross- reference, such as a heading or bookmark, must already exist. For example, you must insert a bookmark before you cross-reference it.
On the Insert menu, point to Reference, and then click Cross-reference. In the Reference type box, click the type of item you want to refer to— for example, a heading. In the Insert reference to box, click the information you want inserted in the document— for example, the heading text. In the For which box, click the specific item you want to refer to— for example, the heading for Chapter 6. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
Click Insert. A caption is a numbered label, such as "Figure 1," that you can add to a table, figure, equation, or other item.
On the Insert menu, point to Reference, and then click Caption. Click New Label. In the Label box, type the label you want. Word has an in-built dictionary that helps to check each word for spelling and also it has grammar rules to check the sentences you type. Make sure the check Grammar check box is selected. Click Change to accept suggestion. Click Ignore to skip suggestion.
Repeat as needed.
When the entire document has been checked, word displays a message to that effect. As you type the document, word uses wavy red underlines to indicate possible spelling errors and wavy green underlines to indicate possible grammatical errors.
To correct an error, right-click a word with a wavy underline, an then click the correction you want on the shortcut menu. Select Tools, Options to open the Options dialog box. If necessary, click the Spelling and Grammar tab. Using the thesaurus can help you avoid repletion in your writing and improve you vocabulary.
Synonyms and Antonyms are words with the same and opposite meanings respectively, to the given word. To use the Thesaurus 1. Place the insertion point on the word of interest in your document. The thesaurus dialog box opens. The Looked Up list box displays the word of interests.
The Meanings list box lists alternative meanings for the word. If antonyms are available, an antonym option appears in the meaning list box. When you click on antonyms option, the list of synonyms will be replaced by the list of antonyms. To replace the selected word, select the desired synonym or antonym and click on Replace. Click on Close. The intersection of rows and columns is called Cell. You can have almost any number of rows and columns in a table.
A table cell can contain text, graphics and just about every thing that word documents can contain. Move the cursor to the document location where you want the table. Select Table, Insert, Table. In the Number of Columns and Number of Rows text box, click the arrows or enter the umber of rows and columns the table should have.
Click on AutoFormat button, to select a particular style of table from the list. In the Column Width text, select the desired width for each column in inches. Select Auto in this box to have the page width evenly divided among the specified number of columns. Word creates a blank table with the cursor in the first cell. The following sections explain common editing formatting tasks you might want to perform Selecting items in a table To Do this Select a cell click the left edge of the cell.
Select a row click to the left of the row. Select text in the next cell press TAB.
Deleting Cells, Rows and Columns You can clear individual cells in a table, erasing their contents and leaving the cell blank. To clear the content of a cell, simply select the cell and press Delete. To completely remove a row or column from the table: Move the cursor to any cell in the row or column to be deleted. Select Table, Delete Cells.
Click OK, and word delete the row or column.
Inserting Cells, Rows and Columns To insert a new column or row 1. Move the cursor to a cell to the right or where you want the new column or below where you want the new row. Select Table Insert Columns to insert a new blank column to the left of the selected column. Select Table, Insert Rows to insert a new blank row about the selected row. To split the cells, select the cells to be split and then select Table, Split Cells. Specify the number of columns and rows and click OK.
The mouse pointer changes to a pair of thin vertical lines with arrowheads pointing left and right. Drag the column border to the desired width. You can also use a dialog box to change column widths. Move the cursor to any cell in the column you want changed. Select Table, Cell Height and Width.
The cell height and width dialog box appears. If necessary, click the Column tab to display the column options. In the Width of Column text boxes, enter the desired column width, or click the up and down arrows to change the setting. Note that the label identifies which column you are working on by number. To automatically a adjust the column width to fit the widest cell entry, click the AutoFit button. Change the value in the Space between Columns text box to modify spacing between columns.
Click Next Column or Previous Column to change the settings for other columns in the table.